Sebright’s Educational Foundation, a registered charity, (the Foundation) is committed to protecting your privacy and ensuring that you have a safe online experience. This privacy statement sets out our policy for data collection and usage.

Any concerns, requests or questions relating to data protection or privacy should be addressed to clerk@sebrights.org.uk

 

Collection of Information

The Foundation collects the personal information which you enter on the forms on our site to enable us to consider your grant application.

The Foundation may also collect anonymous demographic information which is not unique to you, using Google Analytics.

We will automatically collect information about your computer hardware and software. This information may include, for example: your IP address, browser type, domain names, access times and referring web site addresses. We use this for the operation of the service, to maintain quality, and for statistical analysis of the use of the Foundation’s website.

 

Personal Information and Data Security

The Foundation secures your personal information from unauthorised access, use or disclosure by securing the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure.
Appropriate security measures are taken to mitigate the risk of unlawful or unauthorised processing, accidental loss of, or damage to, personal data which include:

  • Up to date anti-virus and appropriate data security software
  • Regular updates to IT software
  • Access to the Foundation’s grants database is given only to certain Governors and admin staff, with appropriate access permissions and restrictions. Access is removed promptly upon the relationship with the Foundation ceasing.Administrator access is restricted to appropriate members of the support team.
  • Staff and governors are regularly reminded of their responsibility towards data security and the risks of unauthorised access to the Foundation’s website and datasets.
  • Computers and other devices should not be left unattended while logged into the Foundation’s website
  • Care must be taken and scepticism exercised when opening emails, particularly from an unknown sender with a file attachment in case it contains viruses or other malware which could compromise the security of the Foundation’s website and related IT systems.
  • Hard copy personal data should never be left unattended and following meetings Governors must hand such to the Clerk who will destroy.
  • Hard copy data held by the Clerk or other staff must be stored securely.
  • Where an electronic document contains sensitive information, this should be password protected.
  • Staff and Governors passwords to access the Foundation’s website database are changed regularly.

 

Use of your Personal Information

The Foundation does not sell, rent or lease to third parties any personal information you enter.

We may share data with trusted partners to help us perform statistical analysis, send you email or postal mail or provide financial support. All such partners are prohibited from using your personal information except to provide these services to the Foundation, and they are required to maintain the confidentiality of your information.

The Foundation does not share or disclose sensitive personal information nor details of family circumstances without your explicit written consent.

We collect and use your personal information to operate the Foundation’s website, to evaluate and process applications for grants, bursaries and loans.

We may also use your personally identifiable information to inform you of grants or schemes available from the Foundation or other charities.

The Foundation may also contact you via surveys to conduct research about your opinion of current grants/schemes or of potential new grants/schemes that may be offered.

The Foundation will only disclose your personal information, without notice, if required to do so by law or in the good faith belief that such action is necessary to:

  1.  conform to the requirements of the law or comply with legal process served on the Foundation or the website;
  2.  protect and defend the rights or property of the Foundation;
  3.  act in pressing circumstances to protect the personal safety of users of the Foundation, or the public.

 

Changes to this Statement

The Foundation will occasionally update this Statement of Privacy to reflect feedback. The Foundation encourages you to periodically review this Statement.

 

Contact Information

If you believe that the Foundation has not adhered to this Statement, please contact us at clerk@sebrights.org.uk We will use all reasonable efforts to promptly determine and remedy the problem.